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Emergency Procedures

GENERAL GUIDELINES
Stay calm and reassure those around you. Always work as a team with other staff and keep the best interests of the children in mind. Do not perform First Aid or cardiopulmonary resuscitation (CPR) unless you have a current certification and we have a copy of it on file. Do not touch blood or other bodily fluids without gloves. Stay with the injured person. If there are no other staff members or cabin leaders around, send
THREE responsible students for help.
Never do anything that could endanger yourself or others. All other staff (who are not involved) will attend to business as usual, unless otherwise directed. Immediately follow all requests from the Director or designated point person without argument. Only the Director (or if incapacitated, the point person) will talk to schools/parents/media.
IF THE DIRECTOR IS UNAVAILABLE
If the Director is incapacitated or offsite, alert YLP Director and Program Manager. They will select a point person who is in charge and that person should try to solicit other staff members’ opinions where practical before making major decisions. Any decision made by the point person must be followed immediately. The point person will also designate a scribe to record all activity (if practical).
FIRE OR EVACUATION:
In case of fire/evacuation, we will gather in the ball field. Help all children and cabin leaders walk calmly to the ball field and gather with their cabin. All staff should bring their cabin roster and their vehicle keys. All cabin leaders are to take roll of the students in their cabin, remain with their cabin, and help the children to remain calm and follow instructions. The Director (point person) will instruct 1-3 staff to do a sweep if not everyone is accounted for. The Director (or point person) will instruct everyone on whether (and how) to evacuate. Please help the children and cabin leaders to follow all instructions immediately and calmly. IF A STUDENT IS MISSING:
If a student is lost or intentionally disappears, let the Director know immediately. We will implement a search and post someone by the phone. If the child is not found within 30 minutes, we will call the sheriff. Notification of a parent/guardian is at our discretion.
AFTER THE IMMEDIATE CRISIS HAS PASSED:
When relieved from the situation, return to the rest of your group and play down the event as much as possible—DO RUMOR CONTROL! Rumors can lead to panic, which can lead to more accidents. Debrief with another staff person or the Director if necessary. Do not debrief with the children. It is acceptable to ask another staff person to relieve you for awhile if you were shaken or need time to process the experience. Try to accommodate any other staff members who have been through a crisis if they ask you to relieve them. Write an incident report if the incident/accident was significant. This is to help answer questions which might come up significantly later (months), when the incident is not as fresh in your mind. It can help to protect The Mosaic Project and you from possible legal liability. There is no form for an incident report; simply answer all the basic questions (who, what, when, where, why, how). Please ask the Director if you need help completing an incident report. REMEMBER: STAY CALM; DON’T LET PANIC CAUSE A SECOND EMERGENCY!
EMERGENCY PROCEDURES (for Cabin Leaders)
GENERAL GUIDELINES

— Stay calm and reassure those around you.
— Do not perform First Aid or cardiopulmonary resuscitation (CPR), unless you have a current
certification and we have a copy of it on file.
— Do not touch blood or other bodily fluids without gloves.
— Stay with the injured person. If there are no staff members around, send THREE responsible
— When the Executive Director or other staff member arrives, be prepared to be sent back to your group. Please don’t take this personally; your cabin group needs you. — DON’T PANIC. REMAIN AS CALM AS POSSIBLE. Only one emergency at a time please! — Fire or evacuation: In case of fire/evacuation, a blow horn will be sounded and we will gather on the ball field. All staff should bring their cabin roster and their vehicle keys. All cabin leaders should take roll of the students in their cabin. Help the children to remain calm, walk to the designated area and gather with your cabin. Follow all directions immediately and calmly.
LATE NIGHT EMERGENCIES

— Send THREE responsible children to get the staff member stationed at Club Med.
— Stay with the injured person until relieved by a staff member.
— When relieved from the situation, return to the rest of your cabin group and play down the event
as much as possible. DO RUMOR CONTROL! Rumors can lead to panic, which can lead to more accidents. — Debrief with a staff person, if necessary. Do not debrief with the children. It is acceptable to ask another cabin leader or staff person to relieve you for awhile if you were shaken or need time to process the experience. Try to accommodate any other cabin leaders/staff members who have been through a crisis if they ask you to relieve them. REMEMBER:
DON’T LET PANIC CAUSE A SECOND EMERGENCY!
IN CASE OF AN EMERGENCY DIAL

Then stay on the phone with the emergency response
operator until you are told to hang up.
The Mosaic Project is responsible for providing our own transportation in case of
medical emergencies at The Enchanted Hills Camp. In case of severe medical
emergency use the following numbers. Maps to the nearest hospital/doctor will be
provided.
Ambulance: FOR EMERGENCY

Fire and Rescue:

Emergency Medical Services:

Local Doctors: Dr. Campos: (707) 253-1566
Hospital: Queen of the Valley Emergency: (707) 252-4411
Clinic Ole – affordable health care clinic for Non-Emergencies:
707-254-1770
Police and Sheriff:

Poison Control: 1-800-876-4766
Lost or Missing Person: Contact the Site Director: (707) 251-1548 or (707)
255-6443
Emergency Repairs: Contact the Site Director:
(707) 251-1548 or (707) 255-6443
United Camps, Conferences and Retreats: (800) 678-5102

***Note that Cynthia has an accident insurance policy that partially covers
all campers and staff; please consult with her for more information***
WHEN TO CALL 911
ALWAYS CALL:
1. Unconscious 2. Epi-pen use 3. Severe burn 4. Snake bite
MAYBE CALL:
• Seizure • Profuse bleeding • Burns
WHO ACCOMPANIES CHILD ON 911 PICK-UP
1. If a child is picked up by an ambulance, the teacher should accompany him/her to the hospital. Ensure that the child’s medicines and medical form are brought to the hospital by the teacher. 2. Ensure that Mosaic keeps any medicines the teacher may have for his/her other 3. If the teacher is not available, the child’s cabin group staff facilitator should accompany the child and stay in contact with Mosaic headquarters. WHO ACCOMPANIES STAFF MEMBER OR CABIN LEADER ON 911 PICK-UP
1. If a cabin leader, the Director or Youth Leadership Director will designate a staff member to accompany the hurt cabin leader. 2. If a staff member, the Director or point person will designate another staff member to
WHEN NOT A 911 CALL BUT SOMEONE NEEDS TO GO TO THE HOSPITAL
For other emergencies that require a hospital visit, please follow this protocol:
FOR STUDENTS:
1. The student should be accompanied by his/her teacher AND a Mosaic staff member. Ensure that the child’s medicines and medical form are brought to the hospital. 2. Ensure that Mosaic keeps any medicine the teacher may have for other students 3. The Director will determine which staff member accompanies the teacher and student. 4. The Logistics Coordinator will step in for the teacher during his/her absence; if the Logistics Coordinator is not available, the Youth Leadership Director will step in. 5. If the Youth Leadership Director is off site or filling in for another position, another staff member will be designated to be the Chill Out Dude.
FOR STAFF MEMBERS AND CABIN LEADERS:
1. If a cabin leader, the Youth Leader Director will designate a staff member to accompany the cabin leader. Ensure that the medical form and any medicine the cabin leader has goes with the cabin leader to the hospital. 2. If a staff member, the Director or point person will designate another staff member to accompany the hurt staff member. Ensure that the medical form and any medicine the staff member has goes with the staff member to the hospital. 3. Other staff will fill in for the absent staff member(s) as needed.
DIRECTIONS TO SITE, 3410 Mt. Veeder Road, Napa
From Napa on Highway 29, turn west on Redwood Road. Continue on Redwood Road for 4
miles. When Redwood Road turns, continue straight on Mt. Veeder Road for 6 more miles.
Enchanted Hills Camp is on the right hand side. The street address is 3410 Mt. Veeder Road.
Continue down the camp road for about ½ mile.
DIRECTIONS TO HOSPITAL FROM MOSAIC OUTDOOR SCHOOL
Go back down to HWY/CA-29
Stay on Redwood Road and cross the highway.
Redwood Road will become Trancas St. after you cross the highway.
Continue to follow Trancas St.
End at 1000 Trancas St. Napa:
Queen of the Valley Medical Center
1000 Trancas Street
Napa, CA 94558
Main Phone Number: 707-252-4411


COMMUNCATION FLOW WHEN AN EMERGENCY HAPPENS
*** Staff should under no circumstances talk to parents or school directly
1. Director or point person talks to teacher. 2. Teacher talks to school. 3. School and teacher are responsible for communicating with parents. 4. Staff member calls Mosaic main office/Administrator who then notifies Gogi. 5. If a cabin leader is hurt or injured, the Director or Youth Leadership Director will call the parents.
***Note that Cynthia has an accident insurance policy that partially covers all
students and staff; please consult with her for more information*** Mosaic Staff First Aid Info
The Top Ten Reasons to Visit Club Med:
1. Needs a water bottle or sleeping bag 2. Allergies (Benadryl/Alavert) 3. Bug bites (calamine lotion/cortisone cream) 4. Blisters after being at the pool (moleskin) and Band-aids (soap & water wash first) 5. Poison Oak (Technu) 6. Bee sting 7. Vomiting (Water, Emergen-Cs) 8. Needs to rinse eye out because of dirt in it 9. Twisted ankle/needs an ice pack 10. Wants to use the special bathroom
Checklist for Sharing Group First Aid Kits
General:
• emergency information sticker with EHC directions/numbers • non-latex protective gloves • antiseptic wipes (alcohol/wound wipe) • safety pins • tweezers • lighter for sterilizing • pair of scissors • CPR barrier • Emergen-Cs • hand sanitizer • personal Kleenex pack
First Aid for Injuries:
• assorted bandaids • assorted gauze pads • medical tape • tube antibiotic ointment (not penicillin: neosporin/bacitracin OK)
Allergies:
• cortisone cream (use sparingly) Items and Information available in Club Med

General Information:
• first aid booklet and books • Student/Teacher medical forms and Mosaic Medical Log (w/ Behavioral Incident
Emergencies and Common Ailments:
• asthma inhaler (student should have their own) • epi-pen (student should have their own) • ice pack (shake up kind in Club Med or get from freezer in office) • cake mate (sugar for diabetics) • moleskin (for blisters—common after pool use) • Technu (for poison oak) • thermometer • bandaging • eye kit • ear kit • burn ointment • providone iodine • irrigation syringe • emergency blanket
Toiletries:
• toothbrushes • soap/shampoo/conditioner/lotion • vitamins • tampons • maxi pad
Meds with directions:
• Alavert • Children’s chewable & liquid Benadryl • Adult swallowers Benadryl • Sudafed • Ibuprofen • Tylenol • Pepto Bismol

Source: http://www.mosaicproject.org/wp-content/uploads/2012/05/ylp10emergency.pdf