Dear timberlake parents,

2012 Merri-Mac 1123 Montreat Road
Camper Packet Black Mountain, NC 28711
Please print the entire
packet, then fill out and mail
forms to camp
Dear Parents, In just a few short weeks summer camp at Merri-Mac will be in full swing! In order to help us have everything ready for your daughter’s arrival, please give special attention to the following pages. Items highlighted are to be returned to camp as soon as you have them completed. 5. Activity Selection Sheet.Please return this form to camp ASAP. These will be processed in the order they are received. 6. Medical Form and Permission to Treat. Your doctor will need to complete this form. It is very important that you sign the “Permission to Treat” section as indicated by the outlined area. 7. Arrival Information Form.Please complete as soon as you know flight information/travel 8. Clothing Order Form.Please return to camp. Orders will be filled after arrival at camp. 9. Permission Form.Please return to camp. 10. “Disconnect the Phone.” Please read this one! Thank you for sharing your daughter with us this summer. If you have any questions, or if we can be of any help, please let us know.
1. General Information
Sessions
Arrival Date
Departure Date
*First Session Closing Ceremony and Picnic *Second Session Closing Ceremony and Picnic *Parents are invited to attend our closing ceremony and picnic but should feel no pressure to attend.
1.1 Arrival and Pick Up Times:
Check In
We stagger our arrival times by the age of
Registration
your camper in order to minimize traffic. By Registration Ends
staggering our registration, we hope to minimize the time required to get your child Please observe our 7mph speed limit through camp.
Check Out
Please help us with registration and check out
Pick Up Begins Pick Up Ends
by arriving during your registration window listed if at all possible. These times do not apply to campers who are flying to or from camp If you have more than one camper please feel free to check in or out during either window **It is important that we have both email and contact numbers in case of changes in travel arrangements such as flight delays or traffic problems. 1.2 Opening and Closing Information:
Parents are invited to attend the closing picnic and closing ceremony at the end of each full
session. Campers are free to leave with their parents after the picnic, or they may choose to
stay for their last night at camp. Please do not feel pressure to attend if this does not fit your
schedule. Many of our parents are unable to attend.
Our complete staff will be present to meet campers on arrival days and help them get settled in
their cabins. Prior to opening day, the staff will be involved in training and are not available to
perform cabin duties. Any advance check-in must be approved by the directors.
1.3 What to bring to camp:
Short Term Campers (ST, June 10-15) note special instructions in brackets
-Comb or brush
-2 Pairs white shorts (very important for -1 Pair water sandals with heel straps (very important for wet days and playing in the -Stationery, stamps, writing materials in a -3 1 piece, or “tankini” bathing suits (ST 2) -2 Laundry bags, able to be washed/dried and labeled with camper name* (ST 1) Things Not to Bring
music or listening devices, vehicles (yes, we had to say this!), food, large knives, fireworks, tobacco, alcohol, illegal drugs,  We recommend that you spray your daughter’s clothes with an insect repellent designed for clothing before you pack them in the trunk. This will last through several washes. Helpful Hint: Make 2 lists of the items in your camper’s trunk. Give one to your camper and one to
A NOTE ABOUT CAMERAS: Camp should be a safe place and protecting our girls’ privacy is
an important part of that. We ask that cameras be given to your daughter’s counselor.
Counselors will let the girls have their cameras at times they feel are appropriate but will
otherwise keep them in their counselor sections. Please note that our counselors’ primary
responsibility is to care for their campers and while they endeavor to be responsible in their care
for cameras we cannot be responsible for their safe return. If you do bring a camera please be
sure it is clearly marked with your camper’s name.

1.4 Other Notes:
PARENT CONTACT INFORMATION: We hate spam, and promise to not spam you! Even so
we will almost certainly email you important information about your camper. Please take a few
minutes to “white list” the camp email through your spam filter.
AIRLINE TRANSPORTATION: Campers may fly into and out of the Asheville airport. The
Asheville Airport is about 45 minutes from camp and arrival and departure for campers should
be between 6:00 AM and 3:00 PM. Shuttle fees will be $25.00 each direction.

Campers arriving by plane will be met by camp personnel in camp vans. These staff members
will be wearing Camp Merri-Mac or Camp Timberlake shirts for identification purposes and your
children will be in their care both to and from the airport. While baggage may be sent on the
airline we recommend that you ship all checked baggage via UPS.
UNACCOMPANIED MINOR FEE: Each airline has a different policy regarding children
flying without a parent. You MUST ASK the airline about their policy when you make the
reservation. You should pay fee directly to the airline for both directions prior to arrival,
and give the camp a copy of the receipt. If the airline will not allow you to pay in
advance (they’re a tricky bunch) please let us know. We’ll be happy to help from our
end. You may tell the airline that Adam Boyd will be the person responsible for picking
up your child. We will need the name, address and phone number of the person picking
up your child on their return trip.
DEPARTURE: Prior to your camper’s departure from home, demonstrate cheerfulness and optimism about the coming days. By speaking of happy times instead of how much she will be missed, she will be more confident and secure. MAIL: Each camper enjoys getting mail. We trust you will write her newsy letters often. Please don’t mention how much she will be missed. Instead you should talk about how proud you are of how she is growing at camp and encourage her to get the most out of her stay. Your camper’s address will be Camp Merri-Mac, 1123 Montreat Road, Black Mountain, NC 28711. If you know your cabin name please include this in the address. CARE PACKAGES: Care packages can create a competitive environment with campers trying to receive the best package, and parents pressured to make this happen. As a result packages will be returned to sender unopened. We consider a package to be anything larger than a standard sized envelope. Envelopes must also be flat so please no pens, charms, gum, magazines or the like. Unless something is absolutely crucial to your daughter’s health or hygiene she will need to do without forgotten items for the short time she is with us. If something is absolutely necessary it should be addressed to the Camp Hostess. You should also call the hostess before you mail the item. Finally, please help us by letting your friends and family know about this policy. CAMP CLOTHING: You will find an order form enclosed. You may buy as many items as your camper would like. All clothing should be paid for at time of order. There is a possibility that other items may be purchased after arrival at camp, provided we have the items on hand. VISITING: Visitors generally create the kind of interruption that causes homesickness, so we strongly discourage visits during your camper’s stay. However, if you would like to visit, please call the camp office at least 24 hours in advance so we can be sure your child is not out on a trip when you arrive. Please do not bring pets to camp. GUEST MEALS: We regret that our dining hall facilities do not permit our having guests at mealtime. HEALTH FORMS: Enclosed you will find our camp health certificate. This is to be filled out, signed by you and your physician, and returned to the camp office as soon as possible. It must be received at least ten days prior to your camper’s arrival. We are not able to let your daughter participate in camp activities until we have this form. Please also make a copy for your own records. PAYMENT OF FEES: Balances are to be paid by check and due by April 1. MOTEL ACCOMMODATIONS: Make your reservations early, even now if possible. Camp is in the heart of the tourist area. Our office will be glad to assist you in any way we can. BLACK MOUNTAIN Red Rocker Inn - (828) 669-5991 Bella Luna B&B (828) 664-9714 The Greenhouse-(601)362-5881 Director Dan’s parent’s (Lee and Big Dan) rental house near Black Mountain These motels listed are a twenty minute drive from Camp Merri-Mac. Grove Park Inn and Spa - (828) 252-2711 Inn on Biltmore Estate – (828) 255-1600 The Grand Bohemian Hotel- (828) 505-2949 RIDING IN THE CAMP VAN: If your camper is arriving by plane or participates in out of camp trips she will likely travel in a camp van. The staff members driving are carefully trained and charged with the great responsibility of shepherding your children to and from camp. Please advise your child to obey these staff members and specifically to observe our van safety rules which include wearing a seat belt, observing the buddy system, and being courteous to the staff driver. CELL PHONE POLICY: Campers are not allowed to have cell phones. Those flying will be asked to turn them in to the camp office where we will charge them and have them ready for their return flight. Otherwise, campers with phones may be asked to leave camp. Please call the camp director if you are not comfortable with this or any other camp policy. YOUR QUESTIONS: We have a wonderful summer staff that is well trained to work with your
children, but they are not well trained to answer questions about general office policies. Please
direct these questions to our office administrators, or to a camp director.
2. Lost and Found

All summer long camp echoes with the cries of happy children. There is laughter, singing,
whooping, hollering, and all the other noises you might associate with children growing and
playing together. Then, in August, there is silence. And after that, there is lost and found.
Each year as we survey the stack of clean and folded clothes, the stack of tennis rackets, the
shoes, the stuffed animals, one question jumps out at us: Whose stuff is this? Please label
everything your camper is bringing to camp! With this in mind, we want you to know that we
have both a policy and a system for lost and found.
Your camper’s belongings are just that - your camper’s. She is responsible for keeping up with
whatever she brings to camp. The first line of defense for lost and found is simple: explain to
your camper that she must keep up with her things, label her things, and plan for her to lose
them still.
Our system of lost and found relies on regularly policing our grounds for lost gear and returning
it to the campers while they are still here. Where this is not possible, we will mail anything we
find back to you, C.O.D. We work very hard to return all lost items to the rightful owners.
Regretfully, some things will be lost and not found. We are not responsible for those things.
Please know that we work very hard to send your child home with every possession she arrives
with, plus one very big smile!
3. Camper Bank

The camper bank is a separate account that allows your camper to cover elective expenses not
included in camp tuition. These funds will allow your camper to pay for trading post, additional
clothing and other items at camp .
We recommend placing $30.00 per week in your camper’s account and this amount will be
reflected on your bill. Your camper can withdraw from this account in $12.00 increments. Each
$12.00 withdrawal purchases one punch card. At the end of the session, camp will refund any
amount left over in the camper bank; this refund will not cover partially used punch cards
(Campers will be able to use those coupons when they return next summer, so hang on to
them!).
*You can give your camper permission to overdraw their camper bank by filling out the
appropriate section on the clothing order form (form #8).
5. Activity Selection Sheet
Instructions: Pick nine (9) activities. In the grey column on the left, label each row with a number, 1
through 9, in order of your preference. You will be placed in eight classes. In the columns to the right,
circle the skill level for each activity that you select. Where no skill level is indicated, circle name of
activity. Skill selection sheets are processed in the order received.
Camper Name _______________________________________ Age _________ Check Camp Dates: ____ (1F) First Full Session Do not allow my child to participate in: ___________________________________ Formal or advanced school instruction and feels confident with speaking roles intermediate techniques. Girls scheduled by age. Yes, sign me up for the Rafting Trip (Not available for Short Term Campers) This summer we are offering an unforgettable optional wilderness trip for girls 10 and older.
Campers coming any session can raft up to class III or IV water on the Pigeon, Nantahala or
French Broad Rivers. All trips will be offered under the leadership of the Nantahala Outdoor
Center. The cost for this trip is $85.00 and you will need to sign and return the waiver on
page 16. There is limited enrollment and we will book these trips based on the order we receive
signed waivers.
Yes, sign me up for the Water Skiing Trip (Not available for Short Term Campers) You may enroll for up to 3 days; $80.00 per day covers all equipment and certified instructors for a morning or afternoon of skiing, wake boarding and knee boarding. There is no age limit for this trip, but availability will be dependent on weather. 6. Health History and Examination Form for Children, Youth and Adults
(PLEASE INCLUDE COPY OF INSURANCE AND PRESCRIPTION CARDS)

Information on this form is not part of the camper or staff acceptance process, but is gathered to assist us in identifying appropriate
care and placement. Please fill this form out and return it with a copy of your health insurance card. For Parent, Guardian, or Adult Camper/Staff member to complete:
Name ______________________________________________________________________________ Social Security Number __________________________Birth date ____________ Sex ____ Age____ Parents and Guardians ________________________________________________________________ Home Address _______________________________________________ Phone__________________ Cell Phone __________________ Business Phone_________________ Other Phone_______________ Email 1________________________ Email 2___________________________ If not available in an emergency, notify: Name ______________________________________________ Email___________________________ Address ____________________________________________ Phone Number____________________ Relationship to Participant___________________ Operations, serious injuries or past medical treatment (dates and descriptions): ________________________________________________________________________________________________________________________________________________________________________ Chronic or recurring illness, medical condition or disease: _______________________________________________________ Current medications, prescribed or OTC (instructions on following ______________________________________________________ ______________________________________________________ □ Check if your child has any current physical, mental, or psychological conditions requiring medication, treatment, or program restrictions or considerations while at camp. (If checked, please explain on a separate sheet of paper) Name of dentist/orthodontist: _____________________________ _____________________________________Ph______________ Name of family physician: ________________________________ ____________________________________ Ph______________ Do you carry family medical/hospital insurance? ___ Yes ___ No If so, indicate: Carrier ___________________________________ Group #______________________________________________ Carrier address________________________________________ Carrier Phone Number__________________________________ Policy Holder Name____________________________________ SS# of Policy Holder____________________________________ Note: Attach a copy of your health insurance card with the form. Suggestions on health related information for camp personnel: ____________________________________________________ ____________________________________________________ For Female: Has this person menstruated? ______ If not, has she been told about it? ____________________ Office Use
If so, is her menstrual history normal? ________ Special consideration? _____________________ Medications: □ This participant will not take any daily medications while at camp. □ This participant will take the following daily medication(s) while at camp. “Medication” is any substance a person takes to maintain and/or improve their health. This includes vitamins and natural remedies. Provide enough of each medication to last the entire time the participant The following are the of sorts non-prescription medications that may be stocked in the camp Infirmary and are used on an as needed basis to manage illness or injury.

Cross out, or list to the side if not included below, medications the participant should not be
given.
Acetaminophen (Tylenol) Phenylephrine decongestant (Sudafed PE) Antihistamine/allergy medicine Diphenhydramine antihistamine/allergy medicine (Beadryl) Sore Throat spray Lice Shampoo or cream (Nix, Elimite, T-Tree Oil) Calamine lotion Laxatives for constipation (Ex-lax) Ibuprofen (Advil, Motrin) Pseudoephedrine decongestant (Sudafed) Guaifenesin cough syrup (Robitussin) Dextromethorphan cough syrup (Robitussin DM) Generic cough drops Antibiotic cream Aloe Bismuth subsalicylate for diarrhea (Kaopectate, Pepto-Bismol) PERMISSION TO TREAT AND WAIVER - For parent to complete
I have read and understand all camp policies as stated on the “Application for Admission.” I also understand that there is an inherent risk involved in many camp activities, that Office Use
my child may be on trips out of camp that will require travel by automobile, and that they may be over ten miles into wilderness areas where medical care will not be readily available. I also understand that my child will participate in specialized activities such as climbing, mountain biking, and horseback riding, and that each carries risk of injury or death. The directors and members of Merri-Mac/Timberlake LLC exercise reasonable caution in all camp activities; however, they do not assume responsibility for accidents or illness suffered by its campers. If necessary, I have enclosed a description of any physical, emotional or possible behavioral conditions that may affect my child’s stay at camp. This health history is correct so far as I know and the person herein described has permission to engage in all camp activities except as noted. Authorization for Treatment: I hereby give permission to the medical personnel
selected by the camp director to order x-rays, routine tests, treatment, release any records necessary for insurance proposed, and to provide or arrange necessary transportation for me or my child. I hereby give permission to the physician selected by the camp to secure and administer treatment, including hospitalization, for the person named above. The completed forms may be photocopied for camp purposes. ___________________________________________Date_________________________ Signature of parent or guardian or adult camper/staffer ___________________________________________Date_________________________ I also understand and agree to abide with the restrictions placed on my camp activities. ___________________________________________Date ________________________ Signature of minor or adult camper/staffer For Doctor or Health Provider to Complete:
Immunization History
Required immunizations must be determined locally. Please record the date (month and year) of basic immunizations and most recent booster doses. Measles (hard measles, red measles, rubeola) Varicella (Chicken Pox) □ Had Chicken pox If participant has not been fully immunized, please sign the following statement: I understand and
accept the risks to my child from not being fully immunized.

Signature of Adult Participant or Custodial Parent/Guardian____________________ Date__________
Of
fice Use

Health Care Recommendations by Licensed Physician:
I have examined the above camp applicant within the past two years of their camp start date (yes or no): __________ Date examined: ____________ In my opinion, the above’s condition _______ does _______ does not preclude his/her participation in an active camp program. Height ___________ Weight ____________ Blood Pressure _____________ The applicant is under the care of a physician for the following condition(s): _____________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________ Current treatment (include current medications, prescribed and over the counter): ____________ _________________________________________________________________________________________________________________________________________________________ Explanation of any reported loss of consciousness, convulsion, or concussion: ______________ _____________________________________________________________________________ _____________________________________________________________________________ Does applicant have epilepsy? _______ Yes ________ No Does applicant have diabetes? _______ Yes ________ No Recommendations and Restrictions While at Camp:

Any treatment to be continued at camp:______________________________________________
_____________________________________________________________________________ _____________________________________________________________________________ Any medically prescribed meal plan or dietary restrictions: ______________________________ __________________________________________________________________________________________________________________________________________________________ Any allergies (food, drugs, plants, insects, etc.): ______________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Activities to be encouraged, limited or exempted from: _________________________________ _____________________________________________________________________________ Additional health information: _____________________________________________________ _____________________________________________________________________________ Licensed Physician’s Signature______________________________________________ Address _________________________________________ Phone _________________ By____________________________________________________________________ 6. Arrival Informatio
*Initial if completed by nurse or p n
7. Travel Information:

Camper Name: _______________________________________________________

For Those Flying Into Asheville:
Arrival Date: _______
Airline _______________ Flight No. _____________ Time ______________ Airline _______________ Flight No. _____________ Time ______________
Required With This Form Are:
___
I have asked my airline whether I need to pay the Unaccompanied Minor Fee and if yes I have included: Receipts showing its being paid for BOTH directions Name, address and phone number of the person picking my child up on her return visit _________________________________________________________
_________________________________________________________
Please note that we recommend shipping luggage and having campers travel with carry-
on items only. Camp will charge your camper account for any baggage expense we
incur.
For Those Driving:
1. Approximate Time of Arrival: ______________ Date_________________ 2. If your camper is to leave camp with someone other than her legal parent or guardian as shown on her registration form, please so signify here. If you do not yet know who it will be let, please email us with the information well in advance of her departure date. Name of person picking up camper: ________________________________ Relationship to camper: __________________________________________ 8. Clothing Order AND Camper Bank Form
**My daughter may overdraw her camper bank (p. 3) up to $________. This
may be used for any additional purchases she makes while at camp.
Please complete and return the order form to camp. We will fill the clothing order and hand out the clothes directly to your
camper during the first week of camp. We will use our best judgment in sizing your daughter’s clothes, but your help with
sizing information is appreciated
Merri-Mac 2012 Clothing Order
Camper Name ________________________________________ Circle Session Attending: Short Term 1F 1A 1B 1C 1D 2F 2A 2B Available Sizes
Size Qty Price
Camp Picture: Classic Black & White, 8x27 2012, Tribe Jersey: Short Sleeve ( 2 Required, 1 Short New for ‘12 Tribal Snuggies. Perfect For Snuggling Up MM felt pennant, looks great on bedroom wall! New for ’12 MM Flannel Pants (Red with White Polka Dots) New for ’12 Blue and Brown “Wave” Crazy Creek Camp ‘New for ’12 MM Logo Sweatshirt: Grey Crewneck ’New for ‘12 MM Navy Champion Open Cuff Sweat Pants ‘12 BPA Free Nalgene Water Bottle, Spring Green New for ‘12 Turvis Tumbler with MM Patch. A Must Have New for ’12 “I Love Merri-Mac” Shoestrings DVD of session photos. These will be most of the pictures ST camper = $15, 2 wk. camper = $30, 3 wk. camper = $40, posted on the web through the session. The DVD will be mailed after camp. Add 7% NC Sales Tax

* Photos of clothing will be available to view at
9. Permission Form

We strongly discourage visitors at camp, but many campers have family friends that they would
like their camper to see while with us. In order to leave camp property with these friends we need
to have specific written permission ahead of time. These situations are brought to your attention
because we want your child to be happy at camp, but we also want our decisions authorized by
you.
Additionally, our Indian tribe system places campers in the same tribe as their relatives. If your
camper has a relative at camp or who has been at camp in the past, please pay careful attention
to section II.
Camper Name ______________________________________________ Camp Session ________________ I. Permission to leave camp with an adult other than their parents. (We do not
recommend as it is generally an interruption to camp, but if you would like this to happen we ask you to complete this form before your camper arrives). ______ My child has permission to leave camp with the following person(s): This is in addition to the camper’s parents/guardian and camp staff. Filling out the permission is required before we will consider allowing your child to leave with another person. All other trips off property still occur at the discretion of the directors. Name of person visiting: ___________________________________________ Relationship to camper: ___________________________________________ ______ My child does not have permission to leave camp with anyone other than her I. Indian Tribe information.
______ Check here and fill out below if your child has a relative at Merri-Mac or Timberlake this summer, or has a relative who has attended camp in the past. My child had a ____ sister, ____ brother, ____ parent, or ____ grandparent who has attended ____ Merri-Mac or ____ Timberlake. They were in the ____ Choctaw ____ Seminole ____ Iroquois tribe. 10 NOC’s Raft Waiver
Activity Date:
Rsv Party Name:
Activity Time:
Activity Type:
# in Party:
NANTAHALA OUTDOOR CENTER, INC.
PARTICIPANT RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT
***READ BEFORE SIGNING***
In consideration of being allowed to participate in any way in the program, related events and activities, I the undersigned, acknowledge, appreciate, and agree that: The risk of injury from the activities involved in this program is significant, including the potential for permanent paralysis and death. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN
IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full
responsibility for my participation.
I willingly agree to comply with terms and conditions for participation. If I observe any unusual significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately. By participating in or attending any activity in connection with this program, whether on or off the premises, I consent to the use of any photographs, pictures, film or videotape taken of me or provided by me for publicity, promotion, television, websites or any other use, and expressly waive any right of privacy, compensation, copyright or other ownership right connected to same. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY
RELEASE, INDEMNIFY, AND HOLD HARMLESS NANTAHALA OUTDOOR CENTER,
INC., its officers, officials, agents and/or employees, other participants, sponsors, advertisers, the United
States, Tennessee Valley Authority, Southeast Local Development Corporation, the State of Tennessee
and, if applicable, owners and lessors or premises used to conduct the event (RELEASEES), from any
and all claims, demands, losses, and liability arising out of or related to any INJURY, DISABILITY
OR DEATH I may suffer, or loss or damage to person or property, WHETHER ARISING FROM
THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by
law.
I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT FULLY AND
UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY
SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT. I ALSO
UNDERSTAND THAT I SHOULD NOT AND MAY NOT PARTICIPATE IN THIS ACTIVITY IF I AM
UNDER THE INFLUENCE OF ALCOHOL OR DRUGS.
______________________
________________________________________________ ____________________________________________ ________________________________________________ ADDRESS PRINTED ____________________________________________ ________________________________________________ _____________________________________________________________________________________________
EMAIL ADDRESS (PLEASE PRINT)
____ Check if you do not want to be occasionally contacted about NOC offers & promotions

FOR PARENTS/GUARDIANS OF PARTICIPANT OF MINOR AGE (UNDER AGE 18 AT TIME OF
EVENT)
This is to certify that I, as parent/guardian with legal responsibility for this participant, do consent and agree to his/her
release as provided above of all the Releasees, and, for myself, my heirs, assigns, and next of kin. I release and agree to
indemnify and hold harmless the Releasees from any and all liability incidents to my minor child’s involvement or
participation in these programs as provided above, EVEN IF ARISING FROM THE NEGLIGENCE OF THE
RELEASEES, to the fullest extent permitted by law.
____________________________________________ ________________________________________________
DATE
____________________________________________ _______________________________________________ SIGNATURE of PARENT OR GUARDIAN _____________________________________________ PRINTED NAME 11. United Parcel Service/Fed Ex
Trunk and Duffle Bag Service

Luggage shipped via UPS, Fed Ex or DHL will be in place in the camper’s cabin when
she arrives, provided that it is shipped six business days prior to opening day. You are
not required to ship your daughter’s luggage, though we recommend this for those who
fly. For many this is the most economical method of shipping and the most convenient,
as it provides door to door delivery.
Should you want a camper’s luggage returned to your home, we will make arrangements
for UPS from camp but would ask for notice at least a week before her departure date.
The baggage fee for this service is $80.00 per parcel which includes all shipping,
packaging, and handling charges. Campers’ luggage will be boxed. They will then be
picked up on the first shipping service working day after they leave camp. Oversized
packages will be billed accordingly.

12. “Disconnect the Phone”

Whether through texting, email, facebook, cell phones or land lines, digital media has become the primary channel for communication. Coupled with instant everything, it has shaped our culture, elbowed our priorities, and created an important opportunity for camps. At camp we live in a kind of primary community within a self-contained environment, and we do things a little differently. We talk rather than text and sing rather than press play. In this context the sudden intrusion of the home-world into the camp-world is very jarring to the camper, causing an abrupt switching of gears from one world to the next - a collision of two realities in his or her life. It then takes emotional time and energy to adjust and re-enter the camp world. It is also disruptive to the camper's own schedule and plans. Avoiding this requires a significant commitment from us as camp directors and you as parents, but the result is a type of growth and sense of adventure that camps are uniquely able to provide. Creative separation is an important ingredient of growing up so we recommend cards, letters and email from home as the best forms of communication with your camper. These respect that separation, giving that kind of distance needed for campers to absorb and accommodate communications from home. As a result we ask that telephone communication to or from home be relegated to emergencies only, and that letters, cards and email - frequent and regular - be the primary channels for communication with your camper. Otherwise, important lessons of independence and self-reliance can be short-circuited by a quick call from home. You should always feel free to call the camp director at any time with questions, concerns or suggestions, but please also understand that our time is best spent with your camper, so it may take us a few hours to return the call. Thank you for your understanding and help. 13. Health Center Policy

Thank you for sharing your child with us this summer. There are times at camp when it is necessary for a child to be taken to the doctor. At that time we will ordinarily take your child to our camp physician at Vickery Family Medicine. When we return to camp, we will call you and give you a report. If we cannot reach you by phone we will follow up with an email, so please be sure you have “white listed” the camp email address through your spam filter. There are also times when a child needs to spend a night in the infirmary for an upset stomach, a cold, or other minor things. When a camper spends two nights in the infirmary or whenever the nurse deems it necessary, the parents will be called. We strive to make your child’s camp experience a happy and healthy one Thank you, The RN staff at Merri-Mac
14. Trunk Ordering Information

Campers may choose to bring some type of trunk to use as both a suitcase and a
storage space while at camp. We have seen everything from wooden foot lockers to
plastic Rubbermaid containers used with success. However, your trunk should be sturdy
enough to handle some abuse. We ask that trunks not be larger than 13.5x20x32.5
We recommend trunks from C&N Footlockers because their trunks are well suited for
use at camp. C&N can be reached , or 866-304-5362, ex.
230. Please mention Camp Merri-Mac your order.
15. Online Photos, etc.

Perhaps you’re thinking something along these lines: “Okay, so it’s important for me to
not call my camper, but I know my child and I know tumbleweeds will blow through my
mail box before she sends a letter from camp. How do I find out what’s going on?”
With your online account you have a one-way window into camp life. You will be able to
view daily photos of campers, camp activities as well as read daily articles about the
happenings in camp. With a simple click you will also be able to send an email which we
will print and give to your camper with the next mail call. Please note that you should not
pay the additional amount to send color emails as we are not able to print these at camp.
Steps to register:
1) Great news, you’re already registered and have your password and login. There is a password retrieval button if you have forgotten it since you enrolled. 2) Next visit our web site at and enter your user name and password. Two things you should know. First, accessing the site is free and everyone should set up an account; the service is wonderful. Emails ordered on the site can be purchased by credit card. Second, you can (and should) also set up guest accounts for friends and family through the my account button. It’s the best way we know to answer their
questions why your camper would come to camp. Enjoy!
16. Special Trips
We are pleased to offer water skiing, and rafting as special guided trips! These
programs are run by our staff and in some cases contracted guides as well, and have
limited availability. They will be filled on a first come, first served basis and are not
available for Short Term campers. Also, like our general camp programs campers will be
involved in an adventure activity which carries inherent risk of injury or death. If you are
uncertain of the nature of this, or any other camp activity, please call the Camp Director
for a full description before your camper’s session begins. Rafting is limited to ages 10
and up, and there is no age limit for skiing. In addition, your child may sign up for
multiple ski trips. We provide all equipment and licenses for these trips and fees are
non-refundable. To sign up for any of these trips just check the box on the activity
selection sheet, (form #5, pp. 8-9) to sign up for rafting please fill out the Nantahala
Outdoor Center waiver (p. 17).


17. Trip Cancelation Insurance
We are not able to offer refunds after March 1. As a result we are offering a
competitively priced tuition insurance program through TravMark. We highly
recommend you review this plan. Complete details and enrollment forms are available

To complete the enrollment form please use the following information: Organization Name: Depending on the camp use "Merri-Mac" or "Timberlake" Organization ID: "merr11" or "timb11" Please be advised that some important coverage enhancements are time-sensitive. If you have any questions regarding this coverage please call the Trip Mate Plan Administrator at (888) 420-5378 and refer to plan ID # 550. 18. Going to Camp Checklist

Pre-Camper Packet
I have received a confirmation from camp in response to my application. I have double checked my dates to ensure my child is enrolled in the session I expect I have printed out and read the Camper Packet
I have completed and mailed back to camp my activity selection sheet (form #5). I have completed and mailed back to camp my health form (form #6). Everyone must have a new form each year. I have included a copy of my health insurance and prescription cards. I have made a copy of my Health Form for my own records I have completed and mailed back to camp my arrival and departure information
(form #7)
If
I have attached a copy of my flight itinerary and, if applicable I have paid for the unaccompanied minor for both directions I have mailed to camp a receipt for the unaccompanied minor charge for the return flight. I have completed and mailed back my clothing order/bank overdraw form (form 8). I have completed and mailed back to camp my permission form (form #9) I have completed and mailed back the Rafting Waiver if applicable. (form #10). I’m paid in full no later than April 1. I’ve enrolled to look at on line photos. (Not mandatory, but don’t miss out!) I’ve written down the opening and closing dates of camp and the closing ceremonies on the calendar (there are no closing ceremonies for ST, 1A, 1B or 2A campers). I have written my camper a letter to mail the day before they leave home…that way they get mail early. I have sprayed my child’s clothes with an insect repellent designed for that purpose. My camper is packed and ready to have fun! I have made two lists of the items in my daughter’s trunk, one for my daughter and one to give to her counselor

Source: http://www.merri-mac.com/wp-content/uploads/2012/02/2012-Merri-Mac-Camper-Packet.pdf