Microsoft word - minutes - efr board meeting 04-14-09.doc

April 14, 2009
4:00 p.m.
The Regular Meeting of the Board of Directors of Eastside Fire & Rescue was held on April 14, 2009, at Eastside Fire & Rescue Headquarters, 175 Newport Way, NW, in Board Director/Chairman Ron Pedee (District 38) Board Director John Magee (Fire District 10) Board Director Mike Mitchell (Fire District 10) Board Director David Kappler (City of Issaquah) Board Director Lee Fellinge (City of Sammamish) Board Director Jack Barry (City of Sammamish) Board Director Dee Williamson (City of North Bend) Board Director Eileen Barber (City of Issaquah) AUDIENCE Mike Sauerwein (City of Sammamish)
Chris Caviezel (Commissioner, District 51) Howard Cross (Howard Cross and Associates) Scott Percival (Vice President, Local 2878) JB Wogan (Sammamish Review – Issaquah Press) CALL TO ORDER
Board Chairman Ron Pedee called the meeting to order at 4:02 p.m.
Fire Chief Lee Soptich took roll call. All Directors were present. Chairman Ron Pedee RECOGNITION:
Leo and Rose Finnegan, Sammamish Rotary, were presented with the Eastside Fire & Rescue Soapbox Derby Car, along with Mark Buick, Rotary. Donations from Billboard Co., United Auto Body, and donated staff time made this project come together so the children can enjoy the thrill of the soapbox derby race held annually by the Rotary.
Bill Gains, Billboard Co., and Joe Casady, United Auto Body, were presented “Friends of EF&R” plaques for their contributions to Eastside Fire & Rescue.
Items listed below were distributed to the Board in advance for review and were enacted upon. Motion to approve the consent agenda was made by Director Magee with a second offered by Director Williamson. Director Fellinge moved to amend the minutes to reflect the “functional business opportunities to share personnel” was not part of the motion it was part of the discussion only (New business, item 4, line 167, minutes amended). Director Barry seconded. The motion passed unanimously.
1. Agenda Bill 2009-14 Board Minutes and Monthly Financial Recap 2. Agenda Bill 2009-03 Deferred Compensation 457 Plans: Request District 10 adopt two 457 Deferred Compensation Plans as recommended by the Benefits Committee; Plan 1, Washington State Department of Retirement Systems and Plan 2, Randall & Hurley, Inc., and repeal the old Nationwide and FTJ COMMITTEE REPORTS:
Finance and Operations Committee: Director Mitchell reported on the meeting. The meeting notes are included in Board packet.
Regional and Personnel Committee: Director Kappler reported on the meeting. The meeting notes are included in Board packet.
1. Agenda Bill 2009-10 Fall City Partnership: Fire Chief Soptich presented a PowerPoint presentation in regards to bringing Fall City into EF&R as a partner.
This was presented to both committees, previously.
Director Magee un-tabled Director Kappler’s motion from the March Board meeting which was: Move to support the negotiations between Sammamish and District 27 on the annexation of the Aldara/Montaine area with needed information on financial and service issues. Suspend discussions on merging with FD 27 until completion of the Aldara/Montaine annexation process by the City of Sammamish. Upon completion of the annexation have the Administration bring back to the Board a plan for further consideration of the financial, staffing, and service issue surround the potential inclusion of District 27 as a partner with EF&R. A second was offered by Director Williamson. The motion passed unanimously. After much discussion, Director Kappler’s amended motion was defeated 7-1 with Director Fellinge opposed.
Director Mitchell then moved to consider Agenda Bill 2009-10 to continue the study process as outlined in the ILA and bring back required information for Board review and consideration. Director Barber seconded the motion. The motion was discussed at great length and a portion of the current ILA was read for clarification. The EAA clarified the amended motion as: Move to authorize Fire Administration to proceed with the study process as outlined in the ILA and bring back required information for Board review and consideration and assist the City of Sammamish and Fire District 27 with the annexation process. The motion passed 7-1 with Director Fellinge opposed. Director Fellinge wanted it noted that his only concern is that the Board is premature to approve the process to start to NEW BUSINESS:
1. Fire Chief Annual Evaluation: Director Kappler requested an ad hoc committee be formed to evaluate the Fire Chief. The committee will consist of Chairman Pedee, Directors Kappler and Mitchell, and HR Manager, Ingrid Anderson. EAA Gober-Beneze will work to set a date and time.
2. Regional and Personnel Committee Day/Time/Members: Resolution 67: Chairman Pedee requested Director Barry and Director Fellinge exchange committee meetings since it has been difficult to schedule the Regional and Personnel Committee. The Regional and Personnel Committee will meet the first Monday of each month at 4:00 p.m. and the Finance & Operations Committee meeting will be the first Thursday of each month at 4:00 p.m. Director Kappler moved to adopt Resolution 67. A second was offered by Director Magee. The GENERAL ADMINISTRATIVE DISCUSSION:
General Administrative Reports are included in the Board packet.
Station Activity Reports are included in the Board packet.
Fire Chief Soptich requested the Board approve that Eastside Fire & Rescue be included on the client list for Howard Cross and Associates. Approved.
Fire Chief Soptich also noted the Renton Fire Chief has contacted him regarding Regional Fire Authority. Fire District 10 & FD 38 have sent letters to adjoining Fire Departments regarding a Regional Fire Authority (RFA) exploratory meeting, April 22, 2009. Renton Fire Department is interested in attending the meeting. Fire Chief Soptich spoke briefly regarding additional departments interested in RFA discussions.
Regional & Personnel Committee – Monday, May 4, 2009, at 4:00 p.m., Headquarters Finance & Ops Committee – Thursday, May 7, 2009, at 4:00 p.m., Headquarters EF&R Board Meeting – Tuesday, May 12, 2009, at 4:00 p.m. Headquarters ADJOURNMENT:
With no further business to discuss, Chairman Pedee adjourned the meeting 5:50 p.m.


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