Sumner County Board of Education
MEETING MINUTES - DECEMBER 7, 2010
Call to Order - Roll Call
The Sumner County Board of Education met in a Regular session at 6 p.m. on Tuesday, December 7, 2010.
The meeting was held in the Board Meeting Room of the District Central Office, located at 695 E. Main
Street in Gallatin. The meeting was called to order by Chairman Don Long. Board members David Brown,
Vanessa Silkwood, Glen Gregory, Don Long, Beth Cox, Tim Brewer, Danny Hale, Will Duncan, Ted Wise,
Shannon Dunn and Andy Daniels were present. Director of Schools Benny Bills and Attorney Jim Fuqua
Mr. Hale and Mrs. Silkwood moved to approve the Consent Agenda. Mr. Wise asked to place item 7 on the
Consent Agenda in New Business. Chairman Long placed item 7 as item D under New Business. Chairman
Long also added the items listed under Board notes dated December 7, 2010. Chairman Long then de-
clared the Consent Agenda unanimously approved.
Mr. Brewer and Mrs. Silkwood moved to approve the Regular Agenda. Mrs. Cox asked to add discussion
of the Athletic Committee membership to the agenda. Chairman Long then declared the Regular Agenda
APPROVAL OF MINUTES
Mr. Brewer moved and Mrs. Cox seconded to adopt the minutes of the November 16, 2010 Meeting. Mr.
Long asked to add specifics of by-laws committee recommendation including noting that the board adopt-
ed all TSBA revisions mandated by state law. Chairman Long declared the motion unanimously approved.
RECOGNITIONS / HEARING OF DELEGATIONS
The Beech DECA Creative Marketing team presented their DECA presentation regarding the dress code to
Mrs. Beverly Staten addressed the Board regarding some concerns of the Sumner County NAACP.
Thomas Staten addressed the Board regarding some concerns of the Sumner County NAACP. Mr. Staten
questioned the lack of diversity in Director’s Search Committee and the lack of diversity on the Disciplin-
ary Board. Mr. Staten encouraged the Board to recruit African American educators.
Internal Auditor Lisa Sweeney presented her quarterly report to the Board.
Mr. Hale moved and Mr. Wise seconded to allow Sharon Walker to speak on a non-agenda item.
Sharon Walker, addressed the Board regarding Christmas greetings from the SCEA.
Mr. Duncan moved and Mrs. Cox seconded to approve the proposed calendar for school year 2012-2013.
The motion passed by a vote of 8 to 3 with Mr. Brewer, Mr. Hale and Mr. Long voting no.
Mr. Wise moved and Mr. Duncan seconded to approve the proposed calendar for Union Elementary for
school year 2011-2012. Chairman Long declared the motion unanimously approved.
Mr. Gregory moved and Mr. Wise seconded to approve the Director's recommendation that retired clas-
sified employees who are rehired be allowed to remain at the same rate of pay in effect when they took
retirement. Chairman Long declared the motion unanimously approved.
Mr. Duncan moved and Mr. Hale seconded to approve three amendments to the General Purpose budget.
Chairman Long declared the motion unanimously approved.
Mr. Duncan and Mrs. Cox seconded to approve four amendments to the Federal Projects Budget. Chair-
man Long declared the motion unanimously approved.
Mr. Hale moved and Mr. Gregory seconded to approve the architect's recommendation to add eight
classrooms with the request be revised if the staff recommends additional classroom space. Chairman
Long declared the motion unanimously approved.
Mr. Hale moved and Mr. Brewer seconded to approve the development of an architects standards manu-
al. Chairman Long declared the motion unanimously approved.
Sumner County Board of Education - Minutes, December 7, 2010
Page 2 of 3
Mr. Hale moved and Mr. Gregory seconded to conduct a structural evaluation of all the football sta-
diums in the county. Mr. Wise suggested that the White House stadium be added to the motion with the
approval of the City of White House. Mr. Wise moved and Mr. Duncan seconded to add the White House
stadium with the approval of the City of White House. Chairman Long declared the motion unanimously
approved. Chairman Long then declared the main motion unanimously approved.
Mr. Hale moved and Mrs. Cox seconded to approve a county-wide energy study. Chairman Long then
declared the main motion unanimously approved.
The following items were removed from the Consent Agenda and added to the Regular Agenda for consid-
Consideration of a request for release of retainage for Portland West Middle and Knox Doss at Drakes
Consideration of a request for reduction in retainage from 5% to 2.5% for Portland East Middle renova-
Discussion and/or action on funding for 7 new HVAC units for Portland East Middle
Consideration of a request from Ragan Smith and Associates for additional fees for
construction administration on Gene Brown Elementary off site drainage
Consideration of a request from Johnson and Bailey for additional fees for consulting work associated
Consideration of a recommendation on bids for drainage work behind the new gym at Merrol Hyde Mag-
Consideration of a request from Portland Gateview Elementary to install fencing around the new out-
Consideration of a request from T.W. Hunter to construct a gravel access road from bus turnaround
behind the school up to the practice football field
Discussion and /or action on foundation settlement at Millersville Elementary.
Mr. Hale moved and Mr. Gregory seconded to add those items to the agenda and approve them. Mr. Wise
requested that Facilities and Maintenance items no longer be on the Consent Agenda and asked that the
Facilities and Maintenance items not be considered on the same day as the regular meeting. The motion
was approved by a voice vote of 10 to 1 with Mr. Wise voting no.
The Board discussed adding the following items to the study session: A discussion of the search firms, a
review of the organizational chart and a discussion of a paperless board room.
Matters involving Counsel
Mr. Fuqua mentioned that Blake Kelley had appealed the Board’s decision and made the statement he
intended to challenge the decision in federal court if he lost his appeal. Mr. Fuqua asked the to Board to
authorize retaining attorney Chuck Cagle through the federal court process. Mr. Fuqua also suggested
that each Board member talk to their state legislator about changing the state law that would allow Mr.
Kelley to take the system to federal court.
Mr. Hale moved and Mr. Brewer seconded to retain Chuck Cagle’s services and to request that legislators
review tenure law. Chairman Long declared the motion unanimously approved.
Chairman Long asked to set aside the provision in the policy requiring gender balance and to approve the
current make-up of the Athletic Committee and to place the Athletic Committee policy on the study ses-
Mr. Gregory moved and Mrs. Cox seconded to defer the items to the study session. Chairman Long de-
Mr. Gregory and Mr. Brown moved to approve the establishment of a athletic trainer supervisor position.
Mr. Gregory asked for a new flow chart showing the principals in a supervisory role between Human Re-
sources and the Director of Sports Medicine. Chairman Long declared the motion unanimously approved.
Sumner County Board of Education - Minutes, December 7, 2010
Page 3 of 3
Mr. Gregory moved and Mr. Wise seconded to approve the athletic trainer evaluation with the addition of a re-
quirement for the school principal and athletic director sign off on the evaluation. Chairman Long declared the
Mr. Gregory moved and Mr. Brown seconded to form an Ad Hoc Athletic Committee with the request that the
chairman appoint Kenny Powell, Rick Duffer, Kirk Moser, Shawn Utley and Kathy Butler as its members. Mr.
Wise asked to be added to the committee as well. Mrs. Cox asked what the committee would be studying and if
it would be gender balanced in its review. Mr. Wise moved and mr. Duncan seconded to defer. The motion car-
ried by a voice vote of 7 to 4 with Mr. Gregory, Mr. Brewer, Mr. Brown and Chairman Long voting no.
Mr. Gregory moved and Mrs Cox seconded to adopt AACCA rules and guidelines and to authorize coaches and
principals to further restrict tumbling as needed. Chairman Long declared the motion unanimously approved.
Mr. Gregory moved and Mr. Brewer seconded to approve a revision to Policy CEC that will allow free admission
plus a guest to anyone presenting a school system or county commission identification badge to any school
sponsored event with the exception of TSSAA sponsored events. Mr. Wise moved and Mr. Duncan seconded to
defer. The motion to defer failed by a vote of 6 to 5. The main motion was then adopted by a vote of 7 to 4 with
Mr. Duncan, Mr. Wise, Mrs. Dunn and Mr. Daniels voting no.
Director's Search Committee
Mrs. Cox moved and Mr. Daniels seconded to accept the Director's Search Committee recommendation to use a
search firm to assist in searching for the system's next director. The motion was approved by a vote of 10 to 1
Mr. Duncan moved and Mr. Wise seconded to place the consideration of selecting a search firm on a study ses-
sion. The motion failed by a vote of 7 to 4 with Mr. Wise, Mr. Duncan, Mr. Gregory and Mr. Brown voting no.
Mr. Hale moved and Mr. Brewer seconded to approve contracting with Ray & Associates to assist in the selec-
tion of a Director of Schools. Mr. Duncan noted he did not feel comfortable voting on the item because he did
not receive a package informing him about the firm until the meeting. Mr. Wise said he did not agree with vot-
ing until Mr. Duncan could review the information. The motion was approved by a vote of 9 to 2 with Mr. Dun-
Chairman Long then recommended abolishing the Director's Search Committee. Mr. Wise moved and Mrs. Cox
seconded to approve the chairman's recommendation. Chairman Long declared the motion unanimously ap-
Board member comments
Chairman Long asked that the Board minutes reflect the Board's condolences to the Columbia High School
football team for the loss of one of its players. Mr. Gregory asked that the minutes also reflect the Board's
condolences to Mr. Hale over the loss of his father. Mr. Duncan said the NAACP asked that the Board meet with
Benny Bills, Director of Schools
Don Long, Board Chairman
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